Passaic Vicinage Finance Division
The Finance Division interacts with all divisions and is responsible for maintaining the budget for the Passaic Vicinage. This includes submission of an annual budget, as well as quarterly spending plans. The budget process consists of projecting salaries for all staff, taking into consideration persons on leave of absence due to maternity, illness, and NJFMLA/ FLA. Other factors that impact salaries and wages are also taken into account when budgeting, such as: overtime, furlough, attrition and retirement.
Operating expenses needed to maintain daily operations in the vicinage are approximated. This includes estimating costs associated with office supplies such as pens, paper, toner for fax machines and copiers, capital equipment, and other essential services such as telephones, postage, psychiatric evaluations, interpreters, and maintenance contracts, to name a few.
This Division is also involved in the grant reporting process. Often the federal government and other sources extend grant monies to the vicinage for specific purposes. Finance ensures that these monies are reported and utilized properly.
Finance implements policies, procedures and internal controls for all court held funds. Court held funds are monies collected in Finance that are either paid to the state in revenue or paid to a third party as a pay through. Funds are collected by Finance for the Criminal Division through bail receipts, gun permits, expungements, and municipal appeals; for the Probation Division through child support, fines, fees, and restitution; for the Civil Division through fines and fees; and for the Family Division through fees. Once collected, Finance ensures that funds are deposited daily, accounts are reconciled, and that the state receives all revenue in a timely manner.
Finance is also responsible for complying with external audits required by the Office of Legislative Services and the Administrative Office of the Courts, and for performing internal audits to ensure compliance with established policies and procedures.
The Purchasing Unit is an integral component of the Finance Division. It too interfaces with all of the divisions as it is responsible for receiving and filling requests for supplies, services, capital equipment and maintenance of equipment. Purchasing ensures that all vicinage purchases follow state guidelines, by determining whether an item is under state contract or whether it is necessary to send an item out to bid. Once goods are received, purchasing makes payments to vendors.
Lastly, Finance is responsible for performing the annual fixed asset inventory, recording the acquisition of new capital assets and updating existing records as needed, prepare annual vicinage report on fixed assets and submit to central office, and coordinate the disposition of surplus vicinage assets.
The Finance Division is located on the second floor of the Old Courthouse.
Finance Division Supervisory Staff:
|Shawn J. White||Asst. Division Manager||973-247-8025|
|Madeline Recca||Administrative Supervisor II||973-247-3203|
|Raschel Cooper||Administrative Supervisor I||973-247-8040|