The Promis/Gavel system is an automated Criminal case tracking system enhanced and supported by the Criminal Practice Division and the Information System Division (ISD) of the Administrative Office of the Courts (AOC) in response to the needs of the criminal justice community. It captures information concerning defendants who have been charged with indictable offenses and tracks the processing of those defendants from initial arrest through appellate review. This system provides the function of docketing, indexing, noticing, calendaring, statistical reporting, case management reporting, and so forth. At the present time, 100% of the statewide criminal caseload is handled by Promis/Gavel.
Historically, the Administrative Office of the Courts/Criminal Practice Division participated in the statewide implementation of Promis/Gavel under the management of the Department of Law & Public Safety (L&PS)/Division Criminal Justice. Each county was provided with a decentralized version of Promis/Gavel which was resident on a mid-size computer system (IBM 8100) located within the county. Difficulties with obsolete IBM 8100 hardware and software mandated the conversion of Promis/Gavel to a more advanced computer technology. Conversion was initiated by the AOC/Information System Division (ISD) in Fiscal Year 1988. The ISD Criminal Courts Information System project team was created and a plan was formulated to convert Promis/Gavel into one centralized database residing on the AOC mainframe. As of January 1, 1994, the new mainframe Promis/Gavel system has been implemented statewide. With the statewide Promis/Gavel system, opportunities exist for interaction with all criminal justice system, as well as the further enhancements of Promis/Gavel and the development of new application.
County Prosecutors's Office handle the initial entry of all case information (i.e. defendant, arrest and charge data). If the case is remanded or dismissed, the Prosecutor's Office "closes" the case and then notifies the originating municipality of this decision via system generated disposition letters. If the case is indicted, the criminal courts assume responsibility for the case and enter final disposition and sentencing information. Previously, this information was sent via paper forms, to the State Police for entry into the State central repository. As a result of the CHRI program, this process has been automated and the information is electronically transferred from Promis/Gavel to the State Police CCH system. In addition to serving County Prosecutor's Office and the criminal courts, numerous outside agencies use Promis/Gavel to inquire about current defendant status information and to perform research based upon the information provided.
Access to the Promis/Gavel System is limited to the Criminal Justice community, Federal, State & local agencies. Selected information from Promis Gavel is available to the public via Public Access terminals located at Superior courthouses in each county.
Also refer to this press release for further information on Public Access.