JUDICIAL INTAKE UNIT
Telephone: 609-518-2630
A. Judicial Intake Unit and Records Management
This section provides many functions for the courts. It is he regular Civil, General Equity, Matrimonial (Dissolution), Special Civil, Small Claims and Landlord/Tenant Intake Unit. All documents being filed (either through the mail or over the counter) are reviewed for correctness, and if correct are completely processed and entered into the State Automated Case Management System (ACMS) or the Family Automated Case Tracking System (FACTS). Any incorrect documents are returned to the Flier with an explanation.
This section also accepts and processes a variety of documents including municipal appeals and expungements, criminal checks, and prepares certified and exemplified copies of original court records retained by the unit.
For all areas of the court, this section manages closed records which are kept according to state approved retention schedules. The process of microfilming and archiving closed court files is also a function performed by this section.
The function of coordinating the Special Civil Part mediation program is also performed by this section.
As a result of the functions performed in this section, there is extensive contact with the clients of the court in person at the counter and on the phone. The personnel are constantly answering questions, giving allowable advise, solving problems, and referring clients to proper areas of the court. It is a virtual “one stop” informational center for the courts.
B. Judicial Financial
Telephone:
609-518-2635
This section is responsible for accounting for all fees collected as a result of processing all fee court related documents. It also processes all bail posted at the county level.
The processing of Special Civil Part documents is a very fee related process, so the staff responsible for these functions are a part of this section.
In the Bail area, initial balancing occurs when the bail is received from the jail. It is then balanced again after it has been posted to the State Central Automated Bail System (CABS). Staff must also deal with customers on the phone and in person with regards to questions surrounding bail. Once a case is discharged or downgraded this section is responsible for refunding or transferring bail.
The day after all court documents are processed this section is responsible for balancing all work processed through the ACMS, FACTS, and CABS system, making any corrections, preparing the daily deposits, & making entries into the state financial system.
The accurate processing of civil judgements is a very important function completed by this section. Warrants and executions for the Superior Court are also issued by this section.